Choose the proper Catering Service to your Fundraising Occasion

When food is a part of your fundraising celebration you must pick out a catering provider properly. How your company bear in mind your fundraiser will enormously depend on what they considered the foodstuff and service learn more. Those people recollections, very good or undesirable, will impact them when it comes time and energy to contemplate attending your future fundraising party.

Advance preparation is definitely the critical. Many venues you decide on will likely have a restricted listing of catering expert services which may be used. Some may insist you employ their in-house catering assistance. Other individuals could have no limits whatsoever. It doesn’t matter which position you find by yourself in, you must allow for enough time for you to check out your catering selections right before you make your alternative.

Any time you have lots of catering options I like to recommend you maintain your notes in a very centralized area. A notebook with pockets or an expandable file folder could well be perfect. Apart from preserving you arranged, it’s going to permit you to include things like this worthwhile know-how along with your celebration data which should be handed all the way down to next many years occasion organizer.

In this article are definitely the major issues in choosing a catering service:

Checklist Your Catering Requirements

To be able to get correct bids for the fundraisers meal you should supply a listing of your catering demands. Essential objects to include are:

Day and time within your occasion.
Area within your event.
Indoor or out of doors.
Is there a kitchen on website?
How many guests (check out for minimums with your catering products and services)?
Nutritional concerns (vegetarian, vegan, gluten-free, kosher, etcetera.).
Alcoholic beverages wants.
Serving requires: buffet type, standard sit down supper, spouse and children design, food items stations or cocktail reception.
Time readily available to set up and also to stop working the event?

Your Catering Finances

Let your caterer know your finances up front. Be clear about what sort of occasion you are setting up. Warn them to any topic or type in your function that would or should be reflected from the menu.

Do not believe that a buffet or food station is much less high priced than the usual sit down dinner. It all relies upon on the style of food stuff served, not how it is served.

Some reduced price possibilities incorporate Hors d’oeuvres Reception or Deli/Party Trays Reception, a Salad Luncheon, a Dessert Social gathering, a Tea Bash, or possibly a Cake and Punch reception. If you are usually not preparing to host an entire meal, it is best to agenda your reception or party in the course of a non-standard meal time (among 2-4pm or right after 7pm).


Some catering services are more ridged within their menu choices and selections. Great questions to inquire are:

Do they have established menus or can they customize menus in keeping with the design and style of your event?
Are they ready to accommodate visitors with meals allergic reactions?
Do they function with clean or frozen foodstuff?
What are my beverage solutions and value: h2o, milk, tender drinks, coffee, tea, and so forth.?
When will I want to finalize the menu?
When will they need a final head count?

Part Sizes & Presentation

Request to see photographs of your food stuff that has been served at previous events. That you are looking for part size and presentation. Nobody wants to be surprised with small serving measurements or maybe a sloppy looking plate. A picture of a established table (silverware, dishes, glasses, napkins, butter dishes, salt & pepper, and salad dressings) must be checked to make sure it is up to your standards.

Taste Test

In case you are using a new catering provider you need to inquire to sample their menu. Inquire if there is really a fee for a sample tasting?

When you feel the want, you might also request a tour the catering facility, especially the kitchen area. This could be combined with the sample tasting.

Some even go so far as to make a surprise celebration site visit to judge the catering services in action.


If you are arranging on having liquor at your party it is generally recommended using the same catering assistance deliver the bar and repair to retain things simple.

You will have to decide whether to have an open bar or cash bar. Will the beverages be served at the bar, buffet design and style, and do the wait staff refill beverages at the tables?

If you are supplying the alcoholic beverages and they are bringing the mix & set-ups, what is definitely the price per person? For those who are providing the liquor, will the caterer charge you a corkage fee?

There are many other issues for you to definitely consider when serving alcohol at your fundraising celebration. An experienced catering services will guide you through all the hurtles.